Part -Time Program Coordinator Position

Friends of Haystack Rock

O Box 1222

Cannon Beach, OR  97110

Position: Part -Time Program Coordinator

Status: Part-time Employee, hired by Friends of Haystack Rock

Wages and Hours: $27 per hour, 20 hours per week on average

Office Location: Work from home, required travel to Cannon Beach and Seaside area, some evening work required.

Deadline to Apply: January 13, 2023.  To apply, send resume, cover letter and three references to Attention: Program Coordinator, to by 5pm on January 13, 2023.  Please, no phone calls.


Background & Overview:

Friends of Haystack Rock is a non-profit organization located in Cannon Beach, Oregon that promotes the preservation and protection of the intertidal life and birds that inhabit the Marine Garden and Oregon Islands National Wildlife Refuge at Haystack Rock.  We do this in cooperation with Haystack Rock Awareness Program and other partnerships.

Friends of Haystack Rock is run by a volunteer board of directors and advisors consisting of committed community members.  To learn more about Friends of Haystack Rock visit

The part time Program Coordinator will manage and grow the capacity of the organization and its funding. 

The position is 20 hours per week with the opportunity to grow to full time, depending on projects and fundraising.


Primary Duties & Responsibilities

  • Manage communications and support meeting setup and execution.
  • Work with the FOHR board of directors to implement the strategic plan and fundraising plan.
  • Draft and send fundraising letters and emails.
  • Maintain the donor and contact database and work with the FOHR board of directors to acknowledge donations (within 2 weeks).
  • Represent the organization and present projects at appropriate meetings, conferences, and events.
  • Provide updates to the board of directors at least monthly and coordinate activities throughout the month with FOHR board leadership.
  • Post to and manage social media sites, including Facebook, Instagram, and YouTube, and produce regular press releases, e-newsletter and printed materials.
  • Maintain engaging tabling materials and participate in local events as defined by the Board, with the support of volunteers.
  • Distribute brochures and other outreach materials at local city halls, chambers of commerce/visitor centers, libraries, and other key locations.
  • Manage the FOHR website and webstore, including order fulfillment, inventory management, and restocking local stores.
  • Identify grant opportunities, develop grant applications, and manage deliverables and updates associated with grants.


Job Conditions

This position requires working both independently and as a team player to coordinate a volunteer-based organization.  The coordinator works in both office and outdoor settings. The coordinator will be based on the North Oregon Coast, working out their own home office.  Office work involves managing activities and finances, writing, attending and facilitating day and evening meeting and activities. Outdoor work typically involves activities such as walking, setting up and overseeing events as defined by the board. The coordinator must have a valid driver’s license, a good driving record and a reliable motor vehicle with driver’s insurance.  Some evening and weekend work will be required.



  • Bachelor’s degree in environmental management, natural resources/sciences or program management is beneficial but not required.
  • Experience in two or more of the following:
  1. Environment education and outreach.
  2. Non-profit organization management and fundraising.
  3. Grant writing.
  4. Natural resources project development and management.


Knowledge, Skills, & Abilities

  • Knowledge of ocean and coastal science and issues, ideally with a focus on the Pacific Northwest
  • Well-organized with excellent oral and written communication skills.
  • Familiarity with fundraising, including grant writing and management and cultivating donations.
  • Good people skills and able to communicate with diverse audiences across different social and political backgrounds
  • Excellent writing skills and communication content selections and format that is effective for a variety of purposes and media (from fundraising letters to grants to social media outreach.
  • Ability to work independently to establish priorities and manage time effectively.
  • Computer proficiency including email, social media platforms, Microsoft Word, Excel, and PowerPoint.


FOHR is an Equal Opportunity Employer and welcomes qualified applicants from diverse backgrounds.


To apply, send resume, cover letter and three references to Attention: Program Coordinator, to by 5pm on January 13, 2023.  Please, no phone calls.